BOARD MEETING 30 JANUARY 2003

The first thing to report is the Board’s agreement on the emergence of this first communication on matters of special interest to everyone. It is intended that after every meeting, a short report be posted on the website, on notice boards in blocks and on a new notice board to be attached to the security hut.

Here is a synopsis of decisions from the 30^th Jan meeting which lasted just over 3 hours – it was on the night of the great snowstorm and Howard did not get home until 3am !!

Improvements to the Site

The lifts are all in working order now but those in Vermeer need redecoration – this is to be put in hand urgently.

Doormats - in a further move to improve the important first impression of communal areas, coir matting is to replace worn out doormats in entrances.

Stolen pictures – damage to the walls is to be repaired and 2 members of the board are investigating possible replacements.

Eyesores – an abandoned VW Golf has been removed and a VW Combivan is about to be removed.

Water Penetration

The south westerly winds hitting some unsheltered areas has caused internal problems with decoration in a few cases. Such problems are only apparent in prolonged periods of driving rain and the brickwork does dry out. While redecorating, checking the pointing and silicone treating the brickwork would help ameliorate the effect of continuing rain. It was agreed however that it would be prudent that a surveyor should be asked have a look at this first.

Roofing Problems

Quotes are being asked of two contractors to right the problem of felt coming away from certain roofing areas in Frans Hals Court.

Satellite

Having received one good quotation, it is necessary to the process of evaluating what is best for the Yard to obtain others based on the same parameters. This is in hand.

Owners’ Sub-committees

The logistics of involving more people in board matters was discussed and as level of involvement hinges on the matter in hand, it was deemed more sensible to finally decide on parameters when a suitable subject for committee involvement was imminent.

Managing Agent

Positive feedback has been received from Howard’s obvious efforts to put right the non-events of the past 6 months.

The information received from other managing agents is being passed around board members for evaluation.

Security and Lighting

Much has been done in the past year to improve security and the Yard’s crime rate is lower than most of E14. We don’t want to live in a fortress but it was considered prudent to have a security check every year from an independent source, this is due to happen in the next few weeks.

Three kinds of globe/bulb are to be fitted shortly as examples for inspection and approval. From these one will be chosen to replace dull lamps throughout the complex.

The next meeting will be held on 10^th March when the agenda will include budgets for the forthcoming financial year.