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LONDON
YARD MANAGEMENT COMPANY LTD Minutes
of an Annual General Meeting (“AGM”) held on Thursday, the 23rd
November 2000 at the Function Room, The Pier Tavern, Manchester Road,
London E14 – commenced 7.30 p.m. Directors
Present: Simon Arnold (Chairman)
Ron Coverson Christoph
Noebel
Sue
Willis Clive
Hawkes Mina Bowater Shareholders
Present: See
Appendix A attached. In Attendance:
Paul Ingram Jonathan
Channing Chris Francis (David Glass Associates) Apologies for Absence:
Angela Brown 1. Minutes of AGM held 13th January 2000. The
minutes of the previous Annual General Meeting were agreed (Proposed:
Simon Arnold; Seconded: Christoph Noebel) as a correct record of the
meeting with the inclusion, requested by Simon Hollingworth, that
property maintenance, dumped cars and cleaning were discussed under the
heading of Director’s Report given by Simon Arnold. Simon Hollingworth
also queried the voting procedure used at the previous meeting. Ron
Coverson explained that, as a limited company, the voting procedure was
that laid down in the Companies Act – Table A and the Articles of
Association. 2.
Director’s Report and Adoption of the Audited Accounts for the year
ended 31st March 2000. Simon
Arnold, Chairman, reported that much had been changed since the last
meeting in January. The internet web site, suggested at January’s
meeting, had been set up and was proving to be of great use to
residents. A paper newsletter had also been produced since January.
Simon said that, after eleven years of providing the security, John and
Keith Fanning (Ranger Securities) had left us. He was sure that Lee
Bolah (Managed Property Personnel) would give us all a fresh look at the
service and keep London Yard as one of the lowest estates for crime on
the Isle of Dogs. He also welcomed Barry Morgan (David Rolfe Premier
Services), the new caretaker. The gardening contract, awarded to Indoor
Outdoor Ltd in 1997 had been cancelled due to the work being
unsatisfactory. The new contract with Landscape Amenity Concepts would
start on 1st December 2000 and would concentrate on areas
neglected in the past. Simon Arnold said that the money for gardening
was limited. Questions
and comments from the floor of the meeting regarding the Director’s
Report and Annual Accounts concerned: a.
The
aerial maintenance and the provision of On Digital reception. b.
Paladin
use by the restaurant and the smells coming from bins throughout the
estate. Jonathan Channing (David Glass Associates) reported that action
was being taken against the restaurant regarding bin usage and that he
had increased the cleaning of bin areas, by the caretaker, as a result
of recent complaints. As a result of a suggestion from the floor, he
agreed to investigate the costs of purchasing paladins rather than
renting them. c.
Nicky
Osmond raised the untidy state of the sign at the entrance to Amsterdam
Road. Jonathan Channing reported that instructions for its renewal had
already been issued to the sign company. d.
A
statement regarding risk assessment was requested. It was agreed that a
statement would be produced as an addendum to the next Report and
Accounts. e.
The
production of the
newsletter was discussed. It was explained that, at present, there was
no one prepared to produce the newsletter but that a volunteer was being
sought. It was suggested, from the floor, that a single copy could be
produced and pinned to a centrally located noticeboard. The Board agreed
to consider this. f.
The
meeting congratulated Tony Wicks and Ron Coverson on the provision of
the excellent London Yard web site (www.londonyard.co.uk). The
Director’s Report was accepted and the Annual Accounts adopted
unanimously. Proposed: Nicky Osmond, Seconded: P. Gillett. 3.
Appointment of Auditors
Clive
Hawkes proposed and Christoph Noebel seconded the re-appointment of N.
R. Pulver as the Company’s auditor. This was agreed by the meeting
with one vote against. 4.
Appointment of Directors
Simon
Arnold reported that Sue Willis and Christoph Noebel were offering
themselves for re-election as Directors of the Company. They were
re-elected unanimously and one vote against respectively. 5.
Any Other Business
It
was suggested that the new gardening contractors pay attention to the
grass area on the riverside of Frans Hals Court. Mr M. Hilson expressed
some interest in helping with the gardens. The
postal service to London Yard was discussed and the past actions of the
Board and the Managing Agents explained. It was agreed that residents
would need to contact the post office direct with their complaints.
Simon Arnold asked that, where possible, residents take the trouble to
post misdirected mail through the correct door when they receive it. The
lighting of car parks, already improved, was discussed and the
additional lighting planned by the Board reported. The
meeting closed a 10 p.m. Ron
Coverson Board
Secretary 14th December 2000 APPENDIX A
LIST
OF SHAREHOLDERS PRESENT AT THE AGM HELD ON
THURSDAY,
23rd NOVEMBER, 2000
PROXY
VOTES RECEIVED FOR ANNUAL GENERAL MEETING HELD ON THURSDAY 23rd
NOVEMBER 2000 PROPERTY
REPRESENTED
IN
FAVOUR OF
12
Amsterdam Road
Chairman 14
Amsterdam Road
Chairman 71
Amsterdam Road
Chairman 10
Leerdam Drive
Chairman 11
Rotterdam Drive
Chairman 3
Van Gogh Court
Chairman 42
Van Gogh Court
Chairman 11
Vermeer Court
Chairman 27
Vermeer Court
Chairman
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